Advanced Photography Course

All items that can seriously impair operations if

they run out

REQUISITION LOGBOOK

The Requisition Logbook accomplishes two

purposes: First, it serves as a ready reference for
material on order; and second, it serves as a record of
material received. This book should have columns for
the requisition number, stock number, nomenclature,
quantity ordered, unit price, total cost, date ordered,
date received, local supply department requisition
number, and amount received. These columns can be
varied to meet local needs.

FILES

Piles must be maintained to hold documents that

relate to prospective material receipts and which, upon
receipt of the material, are used to ease the receiving
process. Piles are also required to hold the documents

after they are processed to provide records of receipt.

Material Outstanding File

The material outstanding file contains a copy of

each procurement document for material and services
not yet received. The file also includes, as attachments
to individual procurement requests, related
documentation, such as follow-ups, supply status, and
shipping status.

Material Completed File

The material completed file contains a copy of each

procurement document that has been removed from the
material outstanding file once the material is received
or canceled. It also contains a copy of each applicable
receipt document.

NOTE: Because of the volume of business and

numerous customers at any supply department, matters
requiring follow-up on outstanding requisitions are
handled more efficiently when you know the supply
requisition number.

INVENTORY

The term inventory, as used by Photographer's

Mates, applies to the actual number of items physically
within the imaging-facility spaces and under the control
of the imaging-facility manager or officer.

Inventory aboard ship is necessary to ensure that

ships have a well-rounded stock of materials on board
to sustain operations for a maximum period of time. To

do this, you must maintain effective inventory
procedures for all items in stock.

Physical inventories must be performed to verify

the accuracy of stock records and to adjust the stock
records when discrepancies are found. Briefly, periodic
inventories are taken for the following reasons:

To determine quantities of stock on hand for
comparison with stock record card balances

To determine the difference between actual
physical count and stock record card balances

To verify the causes of these differences

To provide data to help prevent future

discrepancies

The most important aspect of physical inventory is to

ensure that material presumed to be in stock is actually
present and available for issue when needed. The false
security created by an erroneous balance on the stock
record card is serious. A zero balance, for instance, may

be rectified by timely procurement action; however, when

the zero balance is not known and there is a demand for
the material, a serious problem exists.

NOTE: When taking inventory in a storeroom, you

must use the correct NSN or the count will be posted to
the wrong card. To help prevent errors in inventory and
issues, you should mark all stock in the storerooms with
an NSN. This may be done by placing a stock tag on
the bin or drawer front when only one type of material
is stowed therein, by fastening a stock tag to the item,

or by writing the NSN on the item. It takes a little time
to mark stock properly when it is inventoried or
received, but it can save you a lot of time later on.

Imaging Equipment and Material

You might think of your responsibilities as a supply

petty officer as being a circle formed by a chain with
each link representing a specific job. Each link is
dependent on others. When the procurement
documents are prepared properly, the receiving
procedure is relatively simple. As the "storekeeper" for
an imaging facility, you are responsible for the receipt,
identification, inspection, and distribution of incoming
supplies and equipment. Two terms you should

5-23

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Advanced Photography Course

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DOFMaster for Windows On-line Depth of Field Calculator DOFMaster for Mobile Devices On-line Depth of Field Table Hyperfocal Distance Chart Articles FAQ Recommended Books Support Contact Links Home As an Amazon Associate I earn from qualifying purchases.	contents <- previous page next page -> All items that can seriously impair operations if they run out REQUISITION LOGBOOK The Requisition Logbook accomplishes two purposes: First, it serves as a ready reference for material on order; and second, it serves as a record of material received. This book should have columns for the requisition number, stock number, nomenclature, quantity ordered, unit price, total cost, date ordered, date received, local supply department requisition number, and amount received. These columns can be varied to meet local needs. FILES Piles must be maintained to hold documents that relate to prospective material receipts and which, upon receipt of the material, are used to ease the receiving process. Piles are also required to hold the documents after they are processed to provide records of receipt. Material Outstanding File The material outstanding file contains a copy of each procurement document for material and services not yet received. The file also includes, as attachments to individual procurement requests, related documentation, such as follow-ups, supply status, and shipping status. Material Completed File The material completed file contains a copy of each procurement document that has been removed from the material outstanding file once the material is received or canceled. It also contains a copy of each applicable receipt document. NOTE: Because of the volume of business and numerous customers at any supply department, matters requiring follow-up on outstanding requisitions are handled more efficiently when you know the supply requisition number. INVENTORY The term inventory, as used by Photographer's Mates, applies to the actual number of items physically within the imaging-facility spaces and under the control of the imaging-facility manager or officer. Inventory aboard ship is necessary to ensure that ships have a well-rounded stock of materials on board to sustain operations for a maximum period of time. To do this, you must maintain effective inventory procedures for all items in stock. Physical inventories must be performed to verify the accuracy of stock records and to adjust the stock records when discrepancies are found. Briefly, periodic inventories are taken for the following reasons: To determine quantities of stock on hand for comparison with stock record card balances To determine the difference between actual physical count and stock record card balances To verify the causes of these differences To provide data to help prevent future discrepancies The most important aspect of physical inventory is to ensure that material presumed to be in stock is actually present and available for issue when needed. The false security created by an erroneous balance on the stock record card is serious. A zero balance, for instance, may be rectified by timely procurement action; however, when the zero balance is not known and there is a demand for the material, a serious problem exists. NOTE: When taking inventory in a storeroom, you must use the correct NSN or the count will be posted to the wrong card. To help prevent errors in inventory and issues, you should mark all stock in the storerooms with an NSN. This may be done by placing a stock tag on the bin or drawer front when only one type of material is stowed therein, by fastening a stock tag to the item, or by writing the NSN on the item. It takes a little time to mark stock properly when it is inventoried or received, but it can save you a lot of time later on. Imaging Equipment and Material You might think of your responsibilities as a supply petty officer as being a circle formed by a chain with each link representing a specific job. Each link is dependent on others. When the procurement documents are prepared properly, the receiving procedure is relatively simple. As the "storekeeper" for an imaging facility, you are responsible for the receipt, identification, inspection, and distribution of incoming supplies and equipment. Two terms you should 5-23 contents Advanced Photography Course <- previous page next page ->	As an Amazon Associate I earn from qualifying purchases.
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